Archive 2010 Oakes Advisory Meeting Minutes

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from Dec 7, 2010

Directors present: Tim Witherite, Barb Collins, Terry Iamurri, Mike Vitte, Hiram Garcia Denny Baker, Jim Rice, and Ron Joeckel. Meeting called to order at 7:00 with a quorum present.

Approval of minutes: Denny made a motion, seconded by Terry and the motions was carried to approve the minutes of last month.

Treasurer's report: John Nicola wasn't present but the report stays the same as last month.

Neighborhood signs - update: Terry will call Peter to coordinate with him to finish the job of landscaping the sign at the north end of Oakes Blvd. Mike will then contact the county to get final approval.

By-Laws Review Update: Denny and John and Tim will get together to work on and present information in the February meeting.

Discussion of preparations for Annual Meeting: Will be held in the Sanctuary of the church on March 1st, 2011. Shawn will be asked to approach someone from the Sheriffs office to speak. It was discussed that there have been a few break ins in the neighborhood recently Commissioner Henning might be asked to speak also. It was discussed that someone from the county might come to report on the new flood plane insurance rules. Denny will get the updated names and addresses from the county by the January meeting and Tim will work on getting the annual meeting letter done by that time.

New Business: there is a need to elect new officers. Tim is looking for a possible new V.P. that could transition to president in a year.

Gayle Hayhe passed out information concerning upcoming events at the church for everyone which can be looked up online.

Adjournment: Barb made a motion to adjourn at 7:44 p.m. and Jim seconded and the motion was carried.

Respectfully Submitted,
Barbara Collins, Secretary
 

Oakes Estates Advisory, Inc.
Board Minutes
November, 2010

Directors present: Tim Witherite, Barb Collins, Terry Iamurri, Mike Vitte, Bob Walker, John Nicola, Hiram Garcia, and Denny Baker. Meeting called to order at 7:05 with a quorum present.

Approval of minutes: Denny made a motion to approve the October minutes, seconded by Terry and the motion was carried.

Treasurer's report: John Nicola gave the bank balance as $4,657.35 with 65 members.

FEMA Flood Maps: Nothing new at this point, but the process is moving along.

Neighborhood Signs: In the permit it is stipulated that the northern sign is to be landscaped. Nothing is planned for the other signs. It was discussed that we needed some paver's and Roland Fondessy from First Congregational Church of Naples offered to donate some they had for the project. Peter Goodin will be getting the plants and do the planting.

By-Laws Review Update: There are no signed originals of the by-laws and John Nicola will work on putting ours to new documents for the January meeting.

Septic System Inspection Update: It will require all septic tank owners to have their tanks pumped and inspected every 5 years, whether they need it or not, with fines involved if any problems are found with a fine of $500.00 per day if not fixed. It was discussed that this will be re-evaluated and will hopefully it will be put on hold at this time.

New Business: Bob made a motion and Barb seconded and the motion was passed to change our annual meeting to March 1, 2011 to give us more time after the holidays to organize. Gayle Hahe from North Naples Baptist Church, attending the meeting said she would request the use of the sanctuary for the meeting.

Roland Fondessy from his church, Firs Congregational Church of Naples questioned the proposed road extension from Valewood drive to Autumn Oaks, down the side of the church property. He would like that to happen to give his church better access for members from Immokalee Road. He was told that as we know it is on hold from the county because of budget cutbacks for now. There was a motion by John and seconded by Bob that Oakes Estates support First Congregational Church and attend the spring meeting with the county to push for Valewood extension. The motion was voted and passed.

Gayle Hahe with North Naples Baptist Church reported that the block party on Oct. 30th was well attended by homeowners of Oakes Estates. The Neighborhood Party is scheduled for April 1, 2011.

Respectfully Submitted,
Barbara Collins, Secretary

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Oakes Estates Advisory, Inc.
Board Minutes
October, 2010

Directors present: Tim Witherite, Ron Joeckel, Hiram Garcia, Terry Iamurri, Sean Libbey, Mike Vitte and Jim Rice. Meeting called to order at 7:00 p.m. with a quorum present.

Approval of minutes: Jim Rice made a motion to approve the September Minutes, seconded by Terry Iamurri and the motion carried.

Treasurer's Report: Tim Witherite gave the treasurer's report for John Nicola. Our bank balance is $4895.84 with 65 members. A check for $510.00 was written to Peter Goodin this past month for reimbursement for sign permits. Jim Rice made a motion to approve the treasurer's report, seconded by Sean Libbey and motion carried.

FEMA Discussion/ Guest Speaker: Joe Boggs a licensed surveyor and owner of South Florida Surveying, Inc. gave us the latest update on the new FEMA maps, when they will probably go in effect and our choices for choosing flood insurance. In order to get a better rate of flood insurance you would probably want to purchase it by the end of 2010. With an understanding you will be grandfathered in at current rates for a Oakes residence being a zone X. Rates averaged for the few people that just got flood zone quotes averaged $350.00. this is effective with a two year clause. Or you can get a "FEMA elevation certificate" by hiring a survey company to do a flood elevation to see if you come in at higher elevation than what new flood maps state. This letter map amendment submitted to FEMA takes approximately 120 days to review. It is possible to do what they call an ELOMA which is an electronic map review that usually takes one day. If you have a mortgage or loan on your home you will be required to have flood insurance when this goes into effect sometime next year. Jim Rice asked if there could be a way to get a better rate on a survey. Joe Boggs survey company normally charges $200.00 for a definitive flood elevation survey. He could discount this approximately $50.00 if a group of five homeowners or so could all get there's done on the same day.

Neighborhood Signs: Our neighborhood signs were installed Saturday, Oct. 2nd by Mike Vitte, Carlos ( Mike's helper) and Tim Witherite. Terry Iamurri helped by making copies of the permits and installing them on the backs of the signs. Feed back from the floor was that most neighbors had a positive response to signs. Mike Vitte made a motion to spend up to $100.00 to install some landscaping around the backs of the signs. Terry Iamurri said this was a good idea to prevent weed eaters from cutting through the posts over time she also suggested Plumbago as a xeroscape plant to be used. Tim Witherite would like to talk to Peter Goodin before finalizing the plant to be used. Jim Rice seconded the motion and the motion passed.

New Business: Sean Libbey brought to our attention a new Florida Law to take affect on 1/1/11. It is Senate Bill 550. It will require all septic tank owners to have their tanks pumped and inspected every 5 years- whether they need it or not. If your tank fails the state inspection it must be replaced or repaired. If you don't comply, you can be fined $500.00 per day plus a misdemeanor charge.

Gayle Hahe with North Naples Baptist Church reminded everyone on Oct. 30th they will be hosting their Fall Block Party from 4-7 p.m. with a trunk or treat for the kids. You can contact Gayle at the church or on their website.

Adjournment: Jim Rice made a motion to adjourn at 8:03 p.m. it was seconded by Tim Witherite and the motion carried.

Respectfully submitted by,
Terry Iamurri

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Oakes Estates Advisory, Inc.
Board Minutes
September, 2010

Directors present: Tim Witherite, Terry Iamurri, Ron Joeckel, Hiram Garcia, Mike Vitte, John Nicola and Jim Rice. Meeting called to order at 7:03 p.m. with quorum present.

Approval of minutes: Jim Rice made a motion to approve the July minutes, John Nicola seconded and the motion carried.

Treasurer's report: John Nicola reported we have a balance of $5,405.84 with membership at 65.

Neighborhood signs: Peter Goodin did an overview of the county's requirements and permitting process. We had done everything required by the county. When the sign's needed to be approved by the addressing department, Peter was told we could not use the signs due to the word "Oakes" because it has been over used by many subdivisions and would be confusing to emergency personnel in emergency situations. Addressing said we would need approval from the Board of County Commissioners to continue. Addressing department has since re-visited this and will allow the signs to be installed as long as we put the name Oakes Estates Advisory on the signs to identify who owns them. It does not need to be legible to read driving by. Terry Iamurri made a motion to add this wording to the bottom frame board of the sign to circumvent the board going in front of the BCC to ask for approval. Jim Rice seconded the motion and it was unanimously approved. Denny Baker made a motion to recognize and thank Peter Goodin on behalf of the Oakes Advisory Board for all his hard work and efforts he has put in, getting the permitting done and finalized for us. Terry Iamurri seconded the motion and the motion was approved. Mike Vitte offered to get the additional wording made for the signs.

FEMA New Flood Zone Maps: Tim Witherite went to the new FEMA flood map public meeting held a few weeks ago. Oakes Estates is consider a flood zone by the new satellite maps. Our average elevation is 12' above sea level. To be out of the flood zone you need to be 15' or above sea level and you need to have a certificate of elevation to prove it. You will be required to carry flood insurance by the guidelines, if you have a mortgage on your house. Purchasing a flood policy before January 2011 rates are suppose to be grandfather in for lower pricing for up to two years. After much discussion the board would like to have numerous surveyors ( not endorsing them) put on the website to help homeowners looking to get a current survey done. A reminder that pooling some neighbors together to do this jointly with a company can be more cost effective.

By-Laws Review: John Nicola reported that Denny Baker, Tim Witherite and himself reviewed the By-laws in June. The only by-laws available are copies and John said they would look into contacting Nancy Berens for a possible original. They would like to file a amended by- laws with formal changes in the spring to coincide with our annual meeting.

New Business: Tim Witherite reported that the alternate cut through Autumn Oakes to Vailwood is indefinitely on hold due to lack of funding. Gayle Hahe from North Naples Baptist Church Let us know they now have AA meetings each Saturday, they are still doing "movie madness" and encouraged all to keep up with the many activities at the church on their website, www.nnbc.net. An early reminder they will doing Trunk or Treat on Oct. 31st from 4-7p.m.

Adjournment: Motion to adjourn by John Nicola and seconded by Jim Rice at 8:03 p.m. and the motion passed.

Respectfully Submitted by,
Terry Iamurri, Secretary

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Oakes Estates Advisory, Inc.
Board Minutes
August, 2010

 

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Oakes Estates Advisory, Inc.
Board Minutes
July, 2010

 

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from June, 2010

 

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from May, 2010

Directors present: Tim Witherite, Barb Collins, Terry Iamurri, Hiram Garcia, Sean Libbey, Mike Vitte, Ron Joeckel, and Denny Baker. Meeting called to order at 7p.m. with a quorum present.

Approval of minutes: Barb made a motion to approve the April minutes, seconded by Terry and the motion was passed.

Treasurer's report: John Nicola was not able to attend the meeting and having problems with his computer, and will give an update next meeting.

Mr. Don Ward - Property Appraiser: He has been a residential property appraiser since 1995. His opinion is that our home values have reverted to 2001, 2002 appraised values. He has done evaluations on many individual properties and also neighborhood properties for the purpose of trying to lower assessed values and then having lower property taxes. It is initially his opinion that our neighborhood should have different assessments because of our traffic patterns. Two thoughts on this process would be the possibility of lower property taxes, but the other consideration would be that if selling your home and staying in Florida, it is to your benefit to not have a lower assessment because of the "Save Our Homes" law that give portability to the price moving to another property. Terry made a motion to have him return to our July meeting and have that reflected on our website so others could have that information. Ron seconded the motion and it was passed.

Neighborhood signs - update: Bob Walker contacted county engineers and found that the paperwork is now done and being walked through transportation. Discussion as to what kind of plants should be used and was agreed that Plumbago would be the best and Peter would be contacted on that decision. It is hoped that we will have some final decisions in a couple of months.

By - Laws Review: nothing new at this point.

Updating e-mail list: nothing new at this point.

New Business: summer schedule: motion to cancel August meeting from Terry and seconded by Ron was passed. After further discussion, a motion to cancel June meeting from Denny and seconded by Sean was passed. It was discussed that during those times the work on the sign and e-mail list will be worked on.
 
Gayle Hahe encouraged all to keep up with the many activities at the church on their website, www.nnbc.net

Adjournment: motion to adjourn by Barb and seconded by Ron at 8:02 p.m. and the motion was passed.

Respectfully Submitted,
Barb Collins, Secretary

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from April 6, 2010

Directors present: Tim Witherite, Terry Iamurri, Ron Joeckel, Sean Libby, Jim Rice, Bob Walker, Mike Vitte and Denny Baker, meeting called to order at 7:05 p.m. with a

Approval of March Minutes: Jim Rice made a motion to approve the minutes, seconded by Bob Walker and the motion unanimously carried.

Treasurer's Report: Tim Witherite read the report for John Nicola (absent): our balance is $5,823.24 with 62 current members. Two checks were dispersed since last month, one for our P.O. Box and the other to John for reimbursement for expenses for the annual report. A motion to approve the treasurer's report was made by Bob Walker and seconded by Jim Rice; the motion was unanimously carried.

Neighborhood signs: Tim Witherite reported that Peter Goodin let him know that the county fee originally quoted at $ 1000.00 for the right of way permit has been lowered to $200.00. The county notified us that we will need to pay for an engineer for wind load calculations for a fee of $300.00 that we had not provided for. The deduction in the right of way permit fee should help us come in under budget. We can move forward to apply for the building permit when the engineer provides the wind load specifications. We estimate that we are six to eight weeks away from receiving the County permit and installing our beautiful Oakes Estates signs.

Sean Libby made a motion to keep the sign on the Oakes Blvd. south entrance in the median, verses asking the new home owner of the former Kaye homes model to place it on his property. This motion was seconded by Bob Walker and the motion unanimously carried.

By-Laws Review: Tim Witherite and Denny Baker agreed they would contact John Nicola to schedule a meeting to update the by-laws. It was proposed that prior to filing the amended by-laws we might want to have Gary Sheck (sp?), an attorney living in our community and a past member of the board, to look over the changes and advise us what we must do to properly document and record them.

Update email list: John Nicola will contact Chuck Cannaday to go over this.

Fire Insurance Rates/ ISO: All board members that had called their insurance companies inquiring about a rate reduction for their fire portion of their home owners policies were all told that there ratings were already considered an ISO rating of 3. No improvements in ratings were noted.

New Business: Tim Witherite was contacted by Don Ward, Jr. a State Certified Real Estate Appraiser requesting to give a presentation on property tax appeals to the Oakes Estates owners. He believes Oakes Estates is being grossly over assessed and that many of our neighbors are paying too much in property taxes. It was agreed that Tim Witherite will invite Don Ward to the May meeting to speak to the board about what he would propose to tell the home owners and then invite him back if we feel that it would interest and benefit the neighborhood.

Gayle Hahe from North Naples Baptist Church reminded us that our community is welcome to the many events they have going on. Open Gym is available to all school age children on each Thursday night at 7:00 p.m. They also have a free movie night on Friday, April 30th from 6:30-9:00 p.m. Mr. Magorium's Wonder Emporium is the movie for children K-5th. Please contact Gayle Hahe for any information at Gayle@nnbc.net or 597-2201.

Adjournment: Bob Walker made a motion to adjourn at 7:31 p.m., it was seconded by Jim Rice and the motion carried.


Respectfully Submitted by,
Terry Iamurri

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from March 2, 2010

Directors present: Tim Witherite, Hiram Garcia, Barb Collins Terry Iamurri, Jim Rice, John Nicola, Mike Vitte, Sean Libbey, Ron Joeckel.

Approval of Minutes: Jim made a motion to approve the February minutes, seconded by John and the motion was passed.

Treasurer's Report: John Nicola reported the balance at the end of February was $5,759.49. Our member count is 54. We expect more more to sign up at the annual neighborhood yard sale on March the 6th.

Neighborhood signs- update: No new information yet as Peter is unable to work on more information at this time. Mike will call the county to see if sign could be affixed to the marquis that held the Kaye Homes sign at the southwest corner of Oakes Blvd. That is a private home now and we will proceed to ask county if possible to put Oakes Neighborhood Sign on the private property before we ask the homeowner.

Neighborhood Yard Sale: Is expected to run from 8a.m. until 12 noon at the Faith Bible Church on Immokalee Road. It was discussed that people would start to show up at around 7a.m. Mike Vitte has obtained a permit. We decided not to advertise in the Naples news and Terry would try to post it on Craigs List. It is already posted on the sign for the church on Immokalee Road.

Adopt-A-Road Litter Program on Oakes Blvd.: It is now posted that Gabe The Granite Guy is keeping the road clean, but not for sure. It was decided to table any interest from our current members to do the job.

By-Laws Review: Tim suggested another meeting to review and clean up some old and outdated by-laws. Tim, John and Denny will schedule a meeting to review.

Updating of e-mail addresses: John will call Chuck to see about updating addresses. We will look into setting up member payments possibly by pay-pal.

New Business: It was discovered by Tim that North Naples Fire Department which included the Oakes neighborhood has their ISO rating changed from 9 to 3 by adding a 3,000 gallon water tender to its fleet. The result of that for many residents is that they may have a reduction from their homeowners insurance as a result.

Gayle Hayhe from the North Naples Baptist Church attended the meeting to remind us of the neighborhood Spring Block Party on March 27th from 4-7p.m. There will be chili cook off with a $5 dollar entry. The event will include BBQ and potluck. there will also be and Easter egg hunt, Easter Bonnet Contest, face painting, games and prizes, and a bounce house and dunk tank. All neighborhood residents are welcome to attend.

A motion was made by Jim to send a follow up thank you note to the Parks Department for the great work they continue to do on the upkeep of the park. The motion was seconded by Barb and the motion was passed. Tim said he would send that note.

Adjournment: Motion to adjourn at 8:15 by Barb and seconded by Mike and the motion was carried.

Respectfully Submitted,
Barb Collins, Secretary

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from February 2, 2010

Directors Present: Tim Witherite, Hiram Garcia, Bob Walker, Ron Joeckel, Terry Iamurri, Barb Collins, Jim Rice, John Nicola, Mike Vitte and Denny Baker. Each of the board members introduced themselves to all who were attending our annual meeting. The rest of the attendees introduced themselves at a later time.

Approval of Minutes: Bob made a motion to approve the January minutes, seconded by Ron and the motion was passed.

Treasurer's Report: John Nicola reported the balance at the end of January was $4,856.43. Checks have started to come in for this years membership.

Neighborhood Signs: Peter Goodin not able to attend and give an update. Mike Vitte brought one of the signs to the meeting,and it was met with positive approval. We do not know yet where the permits are in the process. We have the money in the budget to pay for and the posts will be made by Mike Vitte when it is time to install.

Neighborhood Yard Sale: The date will be March 6th at the Faith Bible Church fronting Immokalee Road. Mike Vitte will look into a permit. It will start at 7a.m. and participants selling need to be a current member of Oakes Estates Advisory. The dues can be paid the day of the sale.

Neighborhood Vision Update: As stated in our annual newsletter that was delivered a few weeks ago to the neighborhood, part of our vision is that Oakes Blvd. never be four lanes. It has now been removed from the 25 year master plan and hopefully will never be brought up again. Another potential problem that has always been part of our vision is to never have our roads opened up to Logan at the east end of each road and that has been assured to us at this point, but something the neighborhood keeps track of. The speed limit for our neighborhood has been lowered to 35 MPH after work done by board members. Whenever the Standing Oakes PUD builds whether by the current owner or a new one, the rules of buildings, buffers and traffic calming devices will stay in place as was worked on so diligently by our board members. The possibility of commercial building at the corner of Immokalee and Logan was stopped by the planning commission for now. Our neighborhood park is being used very frequently at all different times and was the product of hard work by board member Jim Rice.

Election of Officers/Directors: Tim Witherite stated that he would stay on as president for another year. Denny Baker agreed to stay as VP for one more year. Terry Iamurri and Barb Collins agreed to stay on as co-secretaries for another year and John Nicola also agreed to stay on for another year as Treasurer. Bob Walker made a motion to accept as it stands and was seconded by Ron Joeckel and the motion was passed. We have 11 active members now.

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OAKES ESTATES ADVISORY, INC.
Board of Directors Meeting

Minutes from January 4, 2010

Directors Present: Tim Witherite, Hiram Garcia, Sean Libbey, Bob Walker, Ron Joeckel, Terry Iamurri, Barb Collins, Jim Rice, Mike Vitte and John Nicola.

Approval of minutes: Jim made a motion to approve the December 2009 minutes, seconded by Bob and the motion carried.

Treasurers Report: John Nicola reported the balance at the end of the year was $4,856.43 with a total of 52 members. Motion to approve by Bob and seconded by Jim and the motion was carried.

Neighborhood Signs Update: We have a $3500 budget and the estimate was 2,379 with a balance of 1,121. Mike Vitte will have everything to go in a month concerning installing the signs except the size of the actual posts. Tim will contact Peter to see where we stand concerning the permitting process.

Update on By-Laws requirements and Annual Meeting: Terry's sister, Doreen Vachon who is a Realtor with Downing Frye, will give a talk to all about the current status of real estate in Naples and how the county appraises homes today. We will have a welcome table at the front to greet and encourage homeowners to become members of the organization and pay dues of $20 for the year if paid by March 31st and after that it is $25. Barb will get the annual letter out to the neighborhood as soon as possible. Chuck received his gift card for all his help and work on the by-laws and thanked everyone. It was discussed that we will try this year to review the by-laws to see if any changes are needed. According to the by-laws now it is said that the annual meeting can be held anytime in the first quarter of the year and there can be up to 11 directors and we now have 13. We will be loosing a few soon. If we are back to 11 it would be 6 for a quorum.

Neighborhood Yard Sale: It is now scheduled for March 6th and possible rain day for the 13th at the Faith Bible Church. Mike will find out if a permit is needed.

New Business: A resident on Autumn Oaks reported that cars were parking on the road to walk through to Eagles Nest to pick up their children from day school instead of going in on Immokalee as they are supposed to do. Motion for Tim to send a letter to Eagles Nest pointing out that is not allowed by Bob, seconded by Sean and the motion was carried. If that does not seem to make a difference we will contact the county to have them install no parking signs. Bob informed us that the work to open the road on Immokalee under I-75 will now not be finished until April. Tim said he would send a congratulations letter to Pastor Les Wicker on the opening of the new church. Nothing new going on at the snake farm PUD. Gayle Hahe from the North Naples Baptist Church brought us some information about activities the church continues to have that is open to all in the neighborhood including open gym on Thursday and a chili cook off March 27. We appreciate the help and use of the church for our annual meeting next month. All updates on the church and be accessed at www.nnbc.net 

Adjournment: Bob made a motion to adjourn at 7:45 pm and it was seconded by Barb and the motion was carried.

Respectfully Submitted,
Barbara Collins, Secretary

 

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