Archive 2005 Oakes Advisory Meeting Minutes

Dec 6-05 - Nov 1-05 - Oct 2-05 - Sep 6-05 - Aug 2-05 - July 6-05 - June 7-05 - May 2-05 - Apr 4-05 - Mar 1-05 - Feb 4-05 - Jan 3-05

Oakes Estates Advisory, Inc.
Board of Directors Meeting
December 6, 2005

Directors present

Lisa Absher
Peter Goodin
Barb Collins
Jim Rice
Denny Baker
Ron Corbett
Karl Frye
Bob Walker
John Nicola
Chuck Cannaday

The meeting was called to order at 7:09 with a quorum of the board present. Peter Goodin, Vice President presiding. There were 21 total people attending the meeting. 

Minutes – November minutes were approved.

Treasurer’s report: Given by John Nicola – Balance as of November 30th 2005, $5,713.00
It was acknowledged that Ray Russell has left the board and secretary office. Barbara Collins has accepted to take on the duties of secretary during the winter months. 

Old Business

It was agreed that Jantina Clayden would be contacted to see if she was still considered a part of the board.

Dr. Les Wicker – motion by Barb Collins and seconded by Chuck Cannaday to vote to prepare a letter to be used for his benefit to take to the planning board of the county giving Oakes Estates approval for his proposed church with exclusive entrance on Immokalee Road only. After more discussion from Karl Frye with concerns as to Autumn Oaks homeowners feelings about the proposed church Barb Collins withdrew her motion and it was decided that homeowners would be contacted to evaluate their thoughts about the proposed new church. 

It was again brought up that the current church on Autumn Oaks west wants to expand in the near future to include more space for a teen facility and staff offices, and would like an acceptance letter from us. Again our concerns include no additional access than what is now available to them and that we continue to have a landscape barrier at the east end of that property. It was moved by Karl Frye and seconded by Denny Baker to canvass that street to discuss any concerns.

Motion from Karl Frye and seconded by Jim Rice to write a support letter for homeowners who are experiencing continued vandalizing at the end of Golden Oakes Lane near the drainage easement or anywhere else it is occurring in Oakes Estates. The motion was voted on and approved.

Discussion of meeting with Commissioner Henning, Bob Walker and Lisa Absher about a planning overlay (takes zoning and provides what neighborhood wants), what we want for the future of Oakes Estates. The 54 acres on the west side of Oakes Blvd that was discussed last month was addressed in our concerns.

Discussion concerning speed reduction on Oakes Blvd. Met with Don Scott of the transportation department. Logan extension will not start as permitting is behind schedule and transportation is not interested in changing our speed limit until Logan extension is finished. 

Neighborhood Park
Jim Rice stated that the county is working on moving forward. They have taken arial pictures. They have a $250,000 budget to work with and have done initial planning. It will be called Oakes Park. It is believed to take at least a year to complete. Karl Frye made a motion and seconded by Peter Goodin to include park update information on the Oakes Estates website for all to be able to see, discussion followed by vote to include.

Neighborhood Watch
John Nicola spoke to Corporal Lee Van Gelden who recommended that representatives of the neighborhood go through training sessions. That would be four – one-hour sessions. We are looking for four captains, taking two streets each. Motion from Peter Goodin and seconded by Jim Rice to post request for volunteers on the website.

Meeting adjourned 8:40 p.m.

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
November 1, 2005

Directors present:

Lisa Absher
Peter Goodin
Barb Collins
Ray Russell
Jim Rice
Denny Baker
Ron Corbett
Karl Frye
Bob Walker
Call to Order/Quorum
Meeting was called to order at 7:11 pm by Pres. Lisa Absher. A quorum of board members was present. 


MINUTES---September minutes were approved. 

Treasurer’s report— not present. 

Old Business 

Church on Autumn Oaks
Les Wicker the pastor of a new church on Autumn Oaks came again to speak since the October meeting was not an official meeting. He is seeking the support of our organization as he goes to the planning board. Site is 2.7 acres and will only be a church with access via Immokalee road only. After some discussion Mr. Goodin moved and Ms Collins second that a letter be sent supporting this church only if access is via Immokalee road. All approved motion. 

Park Committee
Mr. Rice advised no new data 

Neighborhood watch
Mr. Nicola is working on getting a representative from the sheriff’s organization to one of our meetings. 

Traffic 
Mr. Goodin advised that the county has asked that we formally request a traffic study. Mr. Goodin noted that the recent study used only one point of entry and that it did not adequately study the traffic flow. That study showed keeping that 45 mph limit. 

Mr. Goodin also attended the 2025 long-range plan meeting and the information obtained that meeting had no mention of a 4 lane for Oakes. Mr. Goodin assessment is the county has higher priorities for its funds and does not want to enter a major fight with our organization.

SUPER TARGET
Mr. Frye advised no new data

NEW BUSINESS 
Ken Hess from the current church on Autumn Oaks (west) came to explain that they want to expand the current church facility and want our support. This church will remain but they would like to build an additional structure to be used as an auditorium for the youth group. No day care or school. Services are held on Wednesday and Sunday. They have about 160 members. They currently have access via Immokalee Road. Again we voiced that access for the new facility would be acceptable if no additional entrance was added to Autumn Oakes and that traffic access be directed to Immokalee Road. A second point was made not to develop all the way to Oakes with the expanded parking lot or structure and that the plan should include noise reducing dense landscaping to keep the visual appeal at the west entrance to our neighborhood. In addition Mr. Hess offered an easement for a future Oakes Estates sign if needed on the corner. No major objections against his request were voiced.

New Development 
Mr. Walker advised that a developer is trying to buy the 54 acres on the west side of Oakes Blvd. Which includes the "snake farm". The developer is planning 200 units. The sense of the group was for Mr. Walker to advise our county commissioner that we strongly oppose approving such a development. The key point made was that the density is not consistent with the neighborhood. If a developer wanted to request one unit per 2.5 acres that would be acceptable. 

Traffic Light at Immokalee Road
Long discussion on our position should the county want to remove this traffic light. Many were in favor of keeping the light. Mr. Walker proposed closing off the north end of Oakes and creates a winding entrance/exit through Autumn Oaks at Quail Creek light. This did not get support. Finally the group supported Mr. Walker idea of developing an over all concept for development. Mr. Frye and Mr. Goodin offered to assist in a vision development plan. 

Vandalism 
A resident from Golden Oaks reported a serious problem with ATVs damaging their property and cases of intentional property damage. After much discussion Ms. Collins moved and Mr. Baker seconded a motion to send out an e-mail informing all that the property at the end of the streets (easement) is private property. Majority approved.

Meeting Adjoined
The meeting was adjoined at 8:25 pm.

Secretary Change 
Ray Russell Secretary will resign from the Board as Secretary because of other activities that will take time in 2006/2007. Barb Collins has taken on the job as Secretary. 

We all wish him best wishes and a accolades for a job well done. We also hope to see him at any meeting that he will be able to attend.

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
October, 2005
NO QUORUM - NO MEETING

Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
September 6, 2005

Directors present

Lisa Absher
Denny Baker
Chuck Cannaday
Karl Frye
Peter Goodin
John Nicola
Ray Russell
Jim Rice
Call to Order/Quorum

Meeting was called to order at 7:06 pm by Pres. Lisa Absher. A quorum of board members was present. 

Treasurer's report - We have a cash balance of $5674.39. Member paid are 190.

MINUTES -  August minutes were approved. 

Old Business

Children's Safety Committee - Mr. Goodin reported on his results of talks with Transportation people about a lower speed limit on Oakes. Children should stand 15 feet back from where the bus door opens. We will talk to owners of corner lots on Oakes about the idea of a place for children to wait for the buses.

Park Committee - Mr. Rice advised we would select a parks committee in October. Will take about one year to get all the permits. 

Neighborhood watch - Mr. Nicola is to have the sheriff send someone to our November meeting. We can then form a committee to deal with this issue. 

Landscaping phone sites - Subject was tabled to a future time. 

SUPER TARGET - Mr. Frye advised they plan to break ground in January 2006. It should take 6 to 10 months to complete constructions.

LOGAN EXTENSION - Private property disputes are holding this up but work should start in 2006. This is estimated to be a 12 month project.

NEIGHBORHOOD SIGNS - Some discussion of the idea about signs for the entrance to our area. Signs would say "OAKES ESTATES". 

NEW BUSINESS

Island Walk - Gentleman from Island Walk talked about their development. They have 1856 homes and are very active via the external affairs committee. Key person is Henry Nardone. 

Kay Homes Property - Mr. Frye reported that they have about 18 months left to use this property and a church wants to move in and take over the site. After some discussion Baker moved Nicola seconded that we oppose this action. All approved. 

BIKE PATH - Mr. Rice discussed the idea of making a bike path all along the area at the dead end area of our streets. (In the drainage area). Lots of interest in this idea. Goodin and Baker moved to have Mr. Rice continue to represent us on the bike path project. All approved.

Baker moved and Russell seconded that the meeting be adjoined. All approved. Meeting ended at 8:41 pm.

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
August 2, 2005

Directors Present

Lisa Absher
Peter Goodin
John Nicola
Ray Russell
Jim Rice
Denny Baker
Chuck Cannaday
Call to Order/Quorum
Meeting was called to order at 7:05 pm by Pres. Lisa Absher. A quorum of board members was present.


MINUTES
June minutes were approved. There was no meeting in July. Treasurer's report-We have a cash balance of $5646.78. Member paid are 109.

Old Business

Children's Safety Committee
Mr. Goodin reported on his results of talks with Transportation people about a lower speed limit on Oakes. We are asking to reduce from 45 to 35 mph. Traffic people coming in Jan. or Feb. Actual speed now is 51 MPH. Will do a new study.

Park Committee
Mr. Rice advised we would select a parks committee in October. $250,000 has been allocated for the park. Action to start in /by October 2005. Will take about 2 years to complete.

Neighborhood watch
Mr. Goodin bought the signs. Russell noted Bur Oaks already have a sign. Goodin to ask sheriff's office to send a speak to one of our meetings

Unauthorized Action Regarding Sexual Offender
No real discussion of this subject just noted that in the future all such communication require board approval in writing.

Gates on drainage ditch
Mr. Goodin reported that the issue is back for someone broke open the locks. 

NEW BUSINESS

-- IT WAS REQUESTED THAT MEETING AGENDAS BE E-MAILED ONE WEEK PRIOR TO MEETING. LISA AGREED TO DO THIS.
-- Oakes Estates signs will be discussed later, signs will go on county property 
-- Residents on Golden Oaks reported they have a litter problem. Also some discussion of "crime", cans, bottles, etc.
-- There was a question about the turn on to Vanderbilt. This is just talk for no one was aware of any county action.
-- Some discussion of having the phone company do landscaping on their sites.
-- Secretary Ray Russell offered to contact Comcast after they take over the cable business from Time Warner to see if we have got a special rate for Oaks Estates.

Meeting was adjourned at 7:57 pm

Ray Russell Secretary 8/16/05

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
July, 2005
NO QUORUM - NO MEETING

 

Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
June 7, 2005

Directors Present

Lisa Absher
John Nicola
Bob Walker
Ron Corbett
Ray Russell
Peter Goodin
Jim Rice
Denney Baker
Chuck Cannaday
Call to Order/Quorum
Meeting was called to order at 7:09 pm by Pres. Lisa Absher. A quorum of board members was present. 

New Business

No new business.

Old Business 

Children's Safety Committee
Mr. Goodin reported on his results of talks with Transportation people about a lower speed limit on Oakes. We are asking to reduce from 45 to 35 mph. He has prepared a letter to send (attached). A motion to approve the letter was made by Mr. Rice and seconded by Mr. Baker. All approved. 

Park Committee
Mr. Rice advised that $250,000 has been allocated for the park. Action to start in /by October 2005. Will take about 2 years to complete. 

Neighborhood watch
Mr. Goodin bought pictures of various neighborhood watch signs. T he group approve one and told Mr. Gooden to proceed to have them installed. 

Unauthorized Action Regarding Sexual Offender
There was a brief discussion of the fact that the lawyer of the lady who property was involved in the issue has not gotten back to us. It was move by Mr. Rice and seconded by Ms. Absher that the issue be tabled. Mr. Cannaday abstained, all others approved. 

Gates on drainage ditch
Mr. Goodin reported that the issue has been resolved. 

Association status
Mr. Nicola advised that paid membership was 107 vs 119 last year. We have a cash balance in our account of $5591.68. 

Adjourn
Mr. Russell moved and Mr. Walker seconded that the meeting be Adjourned. Time 7:41 pm

Secretary
E.R. Russell
June 26, 2005 

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
May 1, 2005

Directors Present

Lisa Absher
Peter Goddin
John Nicola
Bob Walker
Karl Fry
Ron Corbett
Ray Russell
Jim Rice
Barb Collins
Call to Order/Quorum

Meeting was called to order at 7:10 pm by President Lisa Absher. A quorum of board members was present. No meeting was held in April.

Mrs. Absher did not publish an agenda because of a very busy week at her business. Therefore the meeting did not follow the normal format.

New Business

Unauthorized Actions Regarding Sexual Offender

Mrs. Absher briefed the group that she had been contacted by an attorney regarding an email that had been issued on our letterhead about a person living in our community that was listed on a government web site as a sexual offender. The problem is that our logo and name was used, but the person sending the e-mail never sought review or authorization from the board. The offender mentioned in the e-mail is a renter and the property owner's name also appeared. The property owner, Ms. Veda Gagliardi, attended our meeting. She made it clear she was not aware that her renter was a sexual offender when she rented the property. She has hired an attorney (Andrew Solis) to investigate this issue. Mr. Solis had contacted Ms Absher and suggested she get an attorney to respond officially regarding our board's involvement or lack thereof in this matter. It was unclear to several of our board members why this issue would involve the Oakes Estates Advisory Board. The intent of the individual who sent the email was to inform the neighborhood of a potential threat, but they never sought or obtained board approval before taking action. The board's precedent has always been to review and approve each official policy issue before distributing any related communications, and even then, most communications on controversial subjects have first been reviewed by all board members before distribution. Unauthorized actions of individuals are not the responsibility of the "association". A special meeting of the board will be held this evening to address this issue.

Broken Gates on Golden Oaks Lane

Mr. Goodin discussed an issue with broken gates at the end of Golden Oaks that allow people to drive onto the drainage canal. He will work with the county to address.

Old Business 

Children's Safety Committee

Mr. Goodin meet with the county to discuss lowering the speed limit on Oakes. Other ideas were also discuss to have a positive impact on speed. Mr. Goodin was advised to talk Tom Henning on how to proceed with getting a lower speed limit. Bring a proposal to the next meeting for board approval. 

Park Committee 

Mr. Rice advised next step is a title change. Will be about 2 years on work before the park is a reality. 

Neighborhood watch

Mr. Goodin suggested we had such. In 2001 the sheriff had people at one of our meetings to discuss. No follow up occurred. After some discussion, Mr. Frye moved " that we authorize Mr. Goodin to spend up to $500 to buy signs and have them put up", Mr. Rice seconded. Approval was unanimous. 

Trees on Oakes

Mr. Goodin discussed an idea of planting Oak trees in the row. Problem was that property owner would be required to maintain. Group decided not to pursue. 

Association status

Mr. Nicola advised that paid membership was 103 as of 5/1/05 vs 119 on 5/1/04. We have a cash balance in our account of $5656.50. 

Adjourn

Mr. Russell moved and Mr. Nicola second that the meeting be Adjourned. Time 8:12pm

Special Meeting of the Board 

At the conclusion of the regular meeting all non board members and guests were asked to leave. At 8:14 pm President Absher called the special meeting to order. All Directors from the prior regular meeting were in attendance. Ms. Absher again reviewed the basic data related to the issue of Ms. Gagliardi's concerns about the unauthorized e-mail with our letterhead. Only a few points were made by various people. 1) no formal review was requested and no actions were authorized by the board related to this issue prior to this meeting. Most directors were totally unaware of these events. 2) the board agreed with Ms. Absher that a discussion with an attorney that is a member of our community (a Mr. Shirk) would be in order to determine how to respond to Ms. Gagliardi's lawyer. 3) Upon discussing future warnings that might come to members of the board, Mr. Goodin pointed out that as we established a precedent two years ago that a dispute between neighbors was not within our mission; that who lives in our community is also not within the scope of activities of our association. Mr. Goodin proposed and Mr. Walker second that the meeting be adjourned. All approved. Meeting adjourned at 8:42 pm 

Ray Russell, Secretary

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
April 4, 2005

NO QUORUM - NO MEETING

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
March 1, 2005

Lisa Absher
Peter Goodin
John Nicola
Bob Walker
Karl Fry
Rob Corbett
Denny Baker
Jim Rice
Call to Order/Quorum
Meeting was called to order at 7:05pm by Pres. Lisa Absher. A quorum of board members was present. Minutes from the meeting of 2/1/05 were approved.

Treasurers Report
Treasurer John Nicola reported that we have $5195.73 in the bank after he emptied the PO Box and deposited the checks. $2075 in dues has been collected this year. Bob moved, Karl seconded and the board voted unanimously to accept the treasurer's report.

Old Business

Membership: John Nicola reported that we are right where we were last year in terms of paid memberships. Ideas were floated to increase the number of renewals. Bob moved that we (Lisa) draft a letter that can be used to welcome new residents and encourage their participation in the OEA. Peter Goodin seconded and the motion passed. Peter will solicit the former "street renaming captains" to serve as "welcomers" for their streets.

Target/Kite Rezoning: Karl Fry reported on the BCC meeting concerning the Target/Kite rezone. Our joint requests (with Tarpon Bay Homeowners Assn) and the responses of the developers to those requests were officially recorded at this meeting. Essentially all of the points in our position paper were acceded to except those that the developer has no control over. These dealt with county controlled transportation issues and were deleted from the record with the expressed acknowledgement of Commissioner Henning that they were County issues and he would work to see that they became a reality for us. The County is expediting the six-laning of Immokalee.

Neighborhood Park: Jim Rice recapped our meeting with Susan Baker (VP of Tarpon Bay) and Tom ? of the Tarpon Bay Assn. They asked questions about the use of the park and we allayed fears that the park would be an "attractive nuisance" or a source of noise, crime, etc. Jim provided them with a copy of the County's guidelines for neighborhood parks and they committed to calling a meeting or polling their neighbors by e-mail in order to provide us with a letter to present to the Parks and Recreation at the meeting on 3/16. We committed to inviting their participation in the design phase of the park when we reach that point.

Meeting Turnout: The board discussed ways of getting a turnout for the meeting. It was decided to send out an e-mail reminder on 3/6 and another on 3/12 to the entire e-mail list. Jim will draft these and forward them to Chuck Cannaday, who will send them out.

Safety Committee: The Safety Committee will meet at Lisa's on the evening of March 15th at 7 to begin drafting a "laundry list" of changes items we'd like to see the Transportation Dept. help us achieve. Bob Walker and Peter Goodin will attend. Diane Corbett is expressly invited if she'd like to give us her input.

New Business

Road Repair: Peter Goodin reported that he has asked the Roads Maintenance Dept. to repair the gates to the storm water drainage canal at the east end of Spanish Oaks and Golden Oaks. People have been driving between the two roads on the drainage canal. This is private property on which the County has a drainage easement. No action as of yet but they have promised to look at the ends of the other streets in the neighborhood as well. Peter will monitor and follow up.

Recycling Pickup: Karl mentioned that he has a complaint pending with the County and with the recycling contractor over the non-pickup of corrugated cardboard.

Denny Baker made a motion to adjourn, Karl seconded and the motion passed. President Lisa Absher adjourned the meeting at 8:05.

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Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
February 1, 2005

Directors Present

Karl Fry
Mark Smith
Jim Rice
Ray Russell
Rob Corbett
Diane Corbett
Bob Walker
Denny Baker
Lisa Absher
Chuck Cannaday
Call to Order
Meeting was called to order at 7:05pm by President Karl Fry. A quorum of Board members was present. There were no minutes from the January meeting as a quorum of members was not present at the January 4th meeting.

Treasurers Report
Treasurer Denny Baker reported that the committee has $3177.00 in the bank after a payment of $700.00 for signs that were bought for advertising our monthly meetings. There was also a payment of $349.00 for the reimbursement to Karl Fry for mailing the letters out to the neighborhood. 

Old Business

Neighborhood Park: Jim Rice reported that a letter of support from the Tarpon Bay Neighborhood Association was necessary before the Parks and Recreation would agree to sign off on this issue. This is important as the park would be located at the corner of Spanish Oaks and Tarpon Bay. At that point it will be necessary to discuss what kind of park and what amenities, if any, we would like to have. It will be a walk-in park with access available at the rear of the property for a County service vehicle only.

Target and Kite Development: A meeting if the Collier County Planning Commission was to take place on Thursday, February 3, 2005, at which some of our Board members and residents were hoping to attend.

Election of Officers to a ONE YEAR TERM, are as follows:
President - Lisa Absher
Vice President - Peter Gooden
Treasurer - John Nicola
Secretary - Ray Russell
Directors - Robert Corbett, Bob Walker, Chuck Cannaday, Jim Rice, Denny Baker, Yantina Clayden, Barb Collins and Karl Fry.

A motion was made by Rob Corbett to adjourn the meeting. 
This motion was seconded by Mark Smith.

Oakes Estates Advisory
BOARD OF DIRECTORS MEETING
January 3, 2005

No Quorum was met for the January meeting.

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